April 2021

Notes from our April Meeting... Introduction:
- Lots of discussions have been going on – on 23rd March collectively agreed to take forwards a co-location experiment.

Notes from our April Meeting... Introduction:
- Lots of discussions have been going on – on 23rd March collectively agreed to take forwards a co-location experiment.


- Have secured old nursery space at York CVS.
- Sensed urgency on last call to get this up and running.
- Now we’ve got the space, thinking about the ‘how’ and the ‘who’

Check-in/intro’s in chat, with any initial questions

Agenda for today:
- Think about the design of the space – for colocation
o What do people want for the space? What do we need? For different access? IT? Furniture?
- How people use the space:
o Administrative coordination function
o Principles of co-location space
- Administration support – decision about where should it sit
Need to make some firm decisions, but also allow for development opportunities and flexibility

Open questions/discussion
- How and when organisations link in –
o Quite a lot of orgs looking at co-location place-based across the city - Are we thinking guildhall/city centre area, or wider?
- How do we link in with other partners who might not have a desk there?
- How do we sell it to staff?
o Informal setting that enables conversations and interactions
o Connections
o Allows multi-agency working
- What is it for?
o To support multiple complex needs

Agreement about areas that need action:
- Design - Furniture and equipment needs buying
o Have both desk space and a social space
- Operational - Administration support
- Principles of working (including data/information sharing, principles of working in the space)

Decisions:
- Operational admin support - Makes sense to sit with CVS
- Name: Suggestions: CoLab York; York CoLab; YoLab; CORK
o But no agreement as of yet

- Design Group to take forwards and explore soft furnishings. Next steps:
- Will set up meetings for design group, go ahead with recruitment for administrative support post, and a further working group member (of which all on the call today will be invited) to start discussions around principles and future development.

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